In the spirit of transparency, and to comply with applicable privacy laws, this privacy notice explains how we process personal data when individuals (candidates) apply to work with us (whether as an employee, worker or contractor). It explains how and why personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.
Centessa Pharmaceuticals plc (“we” or the “Company“) and its group entities (together “Centessa Group“) are “data controllers”. This means that we are each responsible for deciding how we hold and use personal data. The specific data controller for your personal data will depend on which recruiting Centessa entity you have applied to (please see the details at Appendix 1 for details the relevant Centessa group entities).
- The Kind of Information We Hold About You
In connection with your application for work with us, we will collect, store, and use the following categories of personal data about you:
- any information you have provided to us in your resume / CV and cover letter;
- the information you have provided by way of an application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications; and
- any information you provide to us during an interview.
We may also collect, store, and use the following “special categories” of more sensitive personal data:
- information about your race or ethnicity, religious beliefs, sexual orientation and political opinions;
- criminal records information (where appropriate and lawful for us to do so).
- How Your Personal Data Is Collected
We collect personal data about candidates from the following sources:
- you, the candidate;
- third party recruitment agencies who may represent you;
- your named referees, from whom we obtain a standard reference; and
- data from third parties from a publicly accessible source, e.g., results of social media searches such as LinkedIn.
- How We Will Use Information About You and On What Lawful Basis
We will use the personal data we collect about you to:
- assess your skills, qualifications, and suitability for the role;
- carry out reference checks;
- communicate with you about the recruitment process;
- keep records related to our hiring processes; and
- comply with legal or regulatory requirements.
Having received your resume / CV and cover letter and your application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then take up references and carry out any other relevant checks before confirming your appointment.
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint candidates to open roles.
We also need to process your personal data to decide whether to enter into a contract of employment or engagement with you and comply with legal obligations relevant to recruitment to which we are subject (such as establishing right to work status).
If you do not provide personal data
If you do not provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully.
- How We Use Particularly Sensitive Personal Data
We will use your particularly sensitive personal data in the following ways:
- We will use information about your health and disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made.
- We will use information about your race or national or ethnic origin, religious, philosophical, or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting. Data that the Company uses for these purposes will be collected on an anonymised basis. Candidates are entirely free to decide whether or not to provide such information and your application will not be affected either way.
- We may collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so.
- Automated Decision-Making
Please note that you will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
- Recipients of Your Personal Data
We may disclose your personal data to members of our HR team and the relevant team managers in respect of the role you are applying for in order to take hiring decisions.
It may be necessary from time to time for us to disclose your personal data to third parties or agents, including without limitation to the following:
- third parties or agents of clients to assist in the administration, processing, and management of certain activities pertaining to prospective employees including travel and expense management service providers;
- other organisations within the Centessa Group;
- individuals or companies employed by the Company to carry out specific services, functions or consultancy work and other financial institutions;
- relatives or legal representatives of prospective employees;
- regulatory bodies to whom we are obliged or required to disclose information including Workplace Relations Commission, Courts and Court-appointed persons;
- relevant Government departments and agencies; and
- other support service providers necessary to support the organisation in the services listed.
- Transfer of Personal Data Outside the EEA
The personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA“), for the purposes described above. Due to the global nature of our business, your personal data may be disclosed to members of our group outside the EEA, including in particular in the USA. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers who act on our behalf. We will ensure appropriate safeguards, such as the European Commission approved standard contractual clauses, are in place to protect the privacy and integrity of such personal data.
If you have any questions regarding this, you may contact us via email@example.com
- Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need-to-know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
- How Long Your Information Will Be Used For
If your application for employment or engagement is unsuccessful, we will hold your data on file for 12 months after the end of the relevant recruitment process to the extent necessary to enable the Company to comply with any legal obligations or for the exercise or defence of legal claims (subject to any applicable legal or regulatory obligations to retain such information for a longer period).
At the end of that period, we will securely destroy your personal data in accordance with applicable laws and regulations.
In the event that any court actions or other legal proceedings are pending or impending, personal data will be deleted after termination of the court action or legal proceeding as appropriate.
- Your Rights in Connection with Personal Data
Under certain circumstances, by law you have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
- Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal data to another party.
If you want to review, verify, correct, or request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us via firstname.lastname@example.org
You have the right to lodge a complaint with the relevant UK or EU supervisory authority, if you are not satisfied with how your personal data is being handled.
In the UK, the supervisory authority is the Information Commissioners Office (ICO) www.ico.org.uk
- Further Information
If you require any further clarification regarding this privacy notice, please contact our Group DPO by email at email@example.com